Computer hardware for business

There are two types of computers that you might need for your business: desktop PCs and laptops.

Advantages of desktop computers

If you carry out all your work in one place, a desktop computer will meet your needs and will offer the best price for a given level of performance. Desktop PCs are generally more durable than laptops - an important factor in a busy office.

Desktop computers can generally be repaired and upgraded by local computer shops using standard off-the-shelf components. This can extend their life considerably. Laptops are typically more difficult to repair and you may need to return them to the supplier or manufacturer for repairs or parts.

Advantages of laptops for business

If you need to use a computer while away from your office, a portable device such as a laptop, a tablet or a hybrid tablet/laptop computer can be invaluable. They are particularly suitable for salespeople making client visits and for employees working from home or out of the office regularly.

If your workers occasionally need to work in the office, you should consider using a docking station. This will allow them to use their laptop in the office in place of a desktop PC, and connect it to the existing business network and a power supply.

Laptop theft and security issues

Laptops are easy to steal and need additional security measures such as a security cable to lock them to a desk when away from the base. Most laptops on the market are equipped with a Universal Security Slot that allows them to be attached to a cable lock or laptop alarm.

More than a third of laptop thefts occur in the workplace. You can help prevent this by:

• using docking stations that are permanently fixed to your desktops and have a feature that locks laptops securely in place
• storing laptops in a secure room or cupboards, especially if you're leaving them unattended overnight or for the weekend

If your staff is working remotely, it is important that they secure their devices appropriately and in line with your business' security policies. You will also have to manage the additional cyber risks that can arise from remote access.

Read about the various remote access security issues that can affect your business.

Mobile-enabled working

Some workers may benefit from having a smart phone, netbook, tablet or another handheld computer rather than a laptop. These devices can synchronise data such as diaries, telephone numbers and short documents with a desktop computer or via cloud services. They are ideal for workers who need to make notes while out of the office.

For more information, see mobile technology and cloud computing.