Promoting staff health and wellbeing - Riada Resourcing
In this guide:
- Support employee work-life balance
- Advantages of improved work-life balance
- Identify work-life balance problems
- Create a healthy work-life balance
- Work-life balance: Implement a flexible working policy
- Seven tips to improve work-life balance for employees
- Promoting staff health and wellbeing - Riada Resourcing
- Introducing flexible and family-focused workplace policies - Adventures Day Nursery
Advantages of improved work-life balance
List of benefits that promoting a healthy work-life balance brings to your business and your staff.
Introducing employment policies, promoting a positive organisational culture, and offering practical support that encourages a healthier work-life balance for your employees can bring real benefits to your organisation and your staff.
Work-life balance advantages for employees
A good work-life balance can enable staff to feel more in control of their working life and lead to:
- increased productivity
- better time management
- improved personal physical and mental health and wellbeing
- reduction in sickness and absenteeism
- a happier and less stressed workforce
- staff feeling that their personal and/or family life is important to their employer
- more valued and engaged staff
- greater employee loyalty, commitment, and motivation
- staff less likely to leave your employment
- opportunities for career and personal growth
Work-life balance advantages for businesses
The benefits of a work-life balance initiative are not confined to just the workforce. Work-life policies and flexible working practices can also benefit your business as you can:
- lower levels of absence, sickness, and stress
- motivate and energise staff
- identify more efficient working processes and practices
- increase your business's productivity, outputs, and competitive advantage
- boost staff morale
- improve customer service
- maximise flexibility to help you react to changing market conditions and meet customer demands more effectively - for example, shift work, part-time work, and flexitime can help you open longer without making your employees work longer hours
- better meet seasonal peaks and troughs in your business
- lead to a more committed and positive attitude in your staff
- reduce staff turnover and therefore minimise recruitment costs - see control staff turnover
- become recognised as a business that people want to work for and therefore help you attract top talent
See how Adventures Day Nursery introduced flexible and family-focused workplace policies.
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Identify work-life balance problems
Signs that can tell employers that their staff are suffering from a poor work-life balance.
As an employer, you might find it hard to judge whether you are supporting your employees' need to balance their work commitments with their home life. However, there are signs that employers can look out for that may indicate that staff have an unhealthy work-life balance.
How to recognise poor employee work-life balance
Tell-tale signs of poor work-life balance in your employees include:
- deadlines not being met
- targets or goals not being achieved
- untidy workspaces
- frequency of mistakes increasing
- poor quality work
- increase in customer complaints
- decrease in productivity
- staff not taking holidays or sufficient rest breaks
- staff appearing exhausted and withdrawn
- employees doing a lot of overtime
- employees taking a lot of time off to deal with 'emergencies' involving children or other dependants
- high levels of employee stress
- increase in staff conflict
- high rates of absenteeism or staff sickness
- high levels of staff turnover
If you recognise a number of these symptoms affecting your staff and your business you may need to take action to create a healthy work-life balance in your workplace.
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Create a healthy work-life balance
Practical ways that employers could improve the work-life balance of their staff.
There are no hard-and-fast rules on what constitutes the ideal healthy work-life balance. The measure of what is acceptable in your organisation will depend on the operational requirements of your business and the needs of your employees.
How to support staff with a healthy work-life balance
Set clear working hours
You should ensure that all employees understand what the working hours are. If you employ flexibility in working hours outline how this should be managed and ensure that staff don't exceed the appropriate hours per week.
Clearly define job roles
When you clearly outline what goals or tasks your staff must complete and when these must be delivered, you'll have staff that know exactly what they must do and when in their job. Use the SMART system to set goals that are specific, measurable, achievable, realistic, and time-based. This gives staff a clear understanding of what they must deliver to achieve their targets. SMART targets can also contribute to employees maximising their working time and cutting out wasted hours on trivial or low-value tasks.
Make working processes more efficient
Examine the process staff go through to complete a task. Is the process over-complicated? Is there a more efficient way to complete the task to the same level of quality but with less time commitment? This will help you find where there may be time wastage within processes and help you streamline tasks.
Set an example for staff
Employers should set an example to their staff by taking their annual leave allowance, setting aside appropriate time for rest breaks, and switching off completely from emails and calls when outside of working hours. You could also introduce your kids or pets to staff during video calls. Staff will then take their lead from you to better manage their work-life balance.
Recognise and reward a job well done
By simply recognising and rewarding employees for a job well done your staff will feel appreciated. Outline to staff how their individual and team efforts contribute to the success of the business.
Communicate effectively
The only true way to find out if staff are struggling to manage their time is if you develop and nurture a culture that encourages open two-way communication from managers to staff and staff to managers. In a positive workplace culture that has open communication staff are more likely to flag issues at an early stage before they escalate.
Provide support and training
Employers and managers should provide staff with the equipment, training, and managerial support to help them carry out their jobs to the best of their ability. Consider providing staff with time management training to develop the skills to manage their time effectively. Ensure your managers receive the training they need to spot symptoms of poor work-life balance amongst staff and have the skills to address and manage this appropriately.
Consider flexible working options
Working arrangements that are more flexible can benefit your staff and your business. With flexible working, employees are able to manage the time and/or location of their work to fit in with other aspects of their lives. This can lead to an increased sense of trust and autonomy that can boost productivity. There are many types of flexible working that you could consider introducing such as flexi-time, hybrid working, part-time working, or job sharing.
All eligible employees have the right to request flexible working. Flexible working can also support neurodiversity amongst your workforce as people with different styles of working may find that flexibility to work at times and locations that suit them will help them be more productive.
Promote staff health and wellbeing
Employers should promote the physical, emotional, and mental wellbeing of their staff. Offer employees the opportunity to develop and shine their life skills by hosting staff wellbeing events or talks on topics such as healthy eating, time management, stress management, or financial planning. Encourage staff to escape their workspace completely when taking their breaks and suggest incorporating some form of exercise as part of that break.
Develop a culture that respects work-life balance
Develop and maintain an organisational culture that promotes a healthy work-life balance. Make it clear that emails sent on off-hours don't require immediate attention or a response. We all spend many hours each week working so take steps to make the work environment an enjoyable one. Allow staff to focus on tasks they enjoy doing and provide opportunities for staff to take on different roles. Providing a wide variety of tasks and roles can maximise staff interest and focus.
You could also have monthly informal catch-ups with staff where employees grab a cup of tea or coffee and chat with each other about non-work-related topics. In addition, you could host annual summer barbeques or Christmas fairs where staff can bring their families along.
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Work-life balance: Implement a flexible working policy
How employers can implement a flexible working policy to help promote a healthy work-life balance for their staff - includes a flexible working policy template.
Achieving a healthy work-life balance is not just a one-off exercise, but a long-term commitment to operating your business in a way that respects your employees' responsibilities outside of their work commitments. Workplace policies designed to help your staff achieve and maintain a healthy work-life balance need to be tailored to your business and your employees.
Outline workplace flexible working rules
Drawing up a clear workplace policy on flexible working can have a positive impact on management by making it clear the circumstances in which a request for flexible working will be considered and approved. This saves management time and means that inconsistencies in management decisions are removed. It can also help employees by explaining their rights around flexible working.
Develop a flexible working policy
When developing a flexible working policy for your business you should take the following into consideration:
- Determine your core business requirements first to clearly outline what you want to achieve from your flexible working policy.
- Ask all staff what they want from a flexible working policy and how it can be used to support employees with their jobs.
- Consult with trade unions/staff associations on any flexible working proposals.
- Consult all employees affected and agree upon selected flexible working policies, eg flexi-time, hybrid working, or job sharing.
- Decide which of your employees will be covered by the scheme and ensure the flexible working scheme does not breach employees' rights or unfairly discriminate. The Labour Relations Agency (LRA) may be able to advise you on this. You can contact the LRA's Workplace Information Service on Tel 03300 555 300. See also flexible working: the right to request and duty to consider.
- Draw up written procedures for implementation and evaluation of your flexible working policies, including regular reassessment.
- Ensure support from senior management for flexible working.
- Take the lead by demonstrating a commitment to work-life balance.
- Explain any changes to staff and keep them updated on any regulatory changes, eg the right for parents to request flexible working.
Read more on flexible working: the law and best practice.
Flexible working policy template
You can use a template to get you started with writing a flexible working policy that fits your organisation:
- The Equality Commission for Northern Ireland has developed a model policy and procedure template for employers on handling requests for flexible working (PDF, 1.07MB).
- Acas flexible working policy template.
Flexible working request templates
- Acas flexible request acknowledgement letter template.
- Acas flexible working request outcome letter request.
Trailling flexible working
You may find it helpful to conduct a trial or pilot the flexible working scheme to see how effective and workable your new workplace policies are. Change the programme if this proves necessary and keep track of the progress of your business and your employees' work/life balance.
Measure the success of your flexible working policy
You can measure the success of your flexible working policies by gauging staff feedback and tracking employee performance, changes in the rate of absenteeism, rate of staff turnover and customer satisfaction. See staff feedback, ideas and forums, control staff turnover and how to manage absence and sickness.
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Seven tips to improve work-life balance for employees
Practical tips to help employers encourage a work-life balance amongst their staff.
A healthy work-life balance can lead to happier staff who are more energised and focused on doing their best work. A healthy work-life balance helps to increase productivity and staff retention, especially when your workers feel their employer also values their life outside of work.
Tips to encourage a healthy work-life balance for your staff
Here are seven practical steps employers can take to develop a workplace that encourages a healthy work-life balance for all their employees.
1. Develop an inclusive workplace
By developing a workplace culture that respects differences and values people, you'll have staff who bring their whole selves to work. This approach gives employees an environment where they feel comfortable to talk about life outside work. It will help employers understand what is important to their staff outside of work so they can support them with family commitments, hobbies, and other interests. See diversity, equality, and inclusion in the workplace.
2. Set realistic goals
Ensure staff know their targets and support them to achieve these. Set goals using the SMART system that makes targets specific, measurable, achievable, realistic, and time-based. Review employee performance regularly, including discussions to address potential problems, if they exist, so they can dealt with early. See agreeing performance objectives with staff.
3. Have regular conversations with employees
Encourage your employees to regularly meet with their line manager to discuss their progress, workloads, and challenges. These meetings can help to manage people and resources more effectively. It will also highlight potential issues such as burnout or conflict before challenges escalate. You could also provide staff with guidance or training on effective time management and prioritising tasks to help boost efficiency. See engaging with staff.
4. Explore flexible working options
Consider the benefits of flexible working if it helps your staff manage their work and home life commitments more effectively. Consider the various types of flexible working, such as remote or hybrid working, flexi-time, job sharing, and part-time working, to determine what benefits your business and your staff.
5. Holidays
You should ensure staff take their allocation of annual leave. Instruct staff to switch off from work when on leave by ensuring they don’t bring work phones or laptops on holiday. Employers can set a good example to their staff by taking their total allocation of holidays each year and assigning someone to manage things when they are on leave. See know how much holiday to give your staff.
6. Encourage regular breaks
Encourage staff to take regular breaks. Working for long periods on a single task can be tiring. Support employees in incorporating exercise into their breaks, especially if their job requires them to sit for long periods. Activity can help boost staff energy levels and increase productivity. See hours, rest breaks and the working week
7. Make work enjoyable
We all spend many hours each day working. So, with so much time invested in our job, employers should try to make it as enjoyable as possible for everyone. Encourage staff engagement and feedback to generate ideas on how you could make work and the workplace more fun. Identify opportunities for individuals and different teams to connect through work projects. You could also consider regular staff social events, external health and wellbeing talks, or charity fundraisers. See staff feedback, ideas, and forums.
For further details, see create a healthy work-life balance.
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Support employee work-life balance
Promoting staff health and wellbeing - Riada Resourcing
How Riada Resourcing, based in Coleraine and Ballymena, has cultivated a culture of health and wellbeing, benefiting both employees and the business.
For over 24 years, Riada Resourcing, with offices in both Coleraine and Ballymena, has been connecting top talent with leading companies across the UK and Ireland. As an Investors in People Gold organisation, Riada Resourcing is committed to fostering a thriving work environment that prioritises employee wellbeing, inclusivity, and professional growth.
Clare Budd, Marketing Manager and Riada Wellbeing Champion alongside Arlene McConaghie, Riada Managing Director, share insights into how Riada Resourcing has cultivated a culture of health and wellbeing, benefiting both employees and the business.
Making staff health and wellbeing a business priority
"At Riada Resourcing, we're dedicated to supporting the health and wellbeing of our staff. Our management team recognises that a thriving workforce is essential to achieving shared success in today's dynamic workplace. We understand the direct correlation between employee wellness and productivity."
"We have integrated staff health and wellbeing into every aspect of our business model, making it a core value of the company. We provide comprehensive resources to address the physical, mental, and emotional needs of all our employees."
Gaining support and buy-in from staff
"Our journey to enhancing employee health and wellbeing was a collaborative effort, informed by valuable feedback from our staff and a deep understanding of modern workplace needs. Recognising the increasing demands of work-life balance and the holistic nature of wellbeing, Riada Resourcing actively engaged with employees through surveys, focus groups, and open discussions. This collaborative approach enabled us to design health and wellbeing initiatives that resonate with our employees' expectations and needs."
Introducing practical initiatives to promote employee health and wellbeing
"Riada Resourcing is proud to have three certified Health Champions who actively promote healthier lifestyles and foster a supportive work environment. These champions lead initiatives to address stress management, mindfulness, financial wellness, and mental health first aid. Our buddy system further enhances this support network by providing confidential spaces for colleagues to connect."
"Riada Resourcing has implemented initiatives to foster a culture of recognition and appreciation. Our Value VIP peer recognition programme celebrates employees who embody our core values, fostering a sense of camaraderie and mutual respect."
"The Riada Wellbeing Hub offers a wide range of resources to all staff, including expert advice, informative webinars, and access to local support services. This comprehensive approach gives our employees the tools and resources they need to thrive."
"To foster a strong sense of community, we organise various social events throughout the year, such as beach walks, couch-to-5K runs, breakfast mornings, and charity events. These events strengthen team bonds and cultivate a vibrant, collaborative culture."
"To further enhance our employee wellness programme, we've introduced enhanced maternity/paternity pay, flexible hybrid working options, dedicated wellbeing hours, and team-building days. We've also implemented performance-based bonuses and milestone recognition for birthdays and work anniversaries. In 2024, we expanded our benefits package to include private healthcare for all staff."
Work Well Live Well accreditation
"Our commitment to staff wellbeing has been recognised with the prestigious Work Well Live Well accreditation, a joint initiative of Northern Ireland Chest Heart and Stroke (NICHS) and the Public Health Agency (PHA). This accreditation acknowledges our proactive approach to creating a supportive work environment and has guided the development of a three-year Work Well Live Well action plan that prioritises staff wellness as a core business principle."
The impact of prioritising staff wellbeing
"Prioritising employee health and wellbeing has welcomed significant benefits for individual employees and the organisation. This includes improved health outcomes, boosted morale, and a more motivated, productive workforce. Our activity has increased retention rates and enhanced our ability to attract top talent. We're proud to have a workplace where our employees can thrive."
"With the unwavering support of our senior management, we have cultivated a positive and supportive workplace environment, strengthened team cohesion, and enhanced collaboration. This has empowered our employees to feel valued and supported in both their professional and personal lives."
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Support employee work-life balance
Introducing flexible and family-focused workplace policies - Adventures Day Nursery
How Adventures Day Nursery in Belfast has implemented family-friendly initiatives in the workplace.
Adventures Day Nursery is a private children's nursery in Belfast. The business opened in 2006 and since then has grown to employ over 25 full-time and part-time staff.
Maria McDonagh, Manager at Adventures Day Nursery, explains how they introduced family-friendly initiatives to help and support their employees.
Prioritise your policies
"During the last five years, we have introduced workplace initiatives to ensure our staff have the best possible work-life balance. We encourage employees to suggest workplace schemes that will benefit them.
Our challenge has been to implement rewarding initiatives that are low-cost. For example, we offer job-sharing and have implemented support so that pregnant employees have the option to transfer to lighter duties and shorter shifts. We also have an open-door policy so that management are available to staff at all times.
We have introduced initiatives to reduce stress and offer staff support on a personal level. We ensure we have adequate cover when employees need to take time off work at short notice. To help reduce financial pressures for our staff we enable them, if needed, to receive part of their salary in the middle of the month rather than having to wait until payday.
Our 'special leave' policy allows staff paid time off during a bereavement or family celebration. Employees may also take unpaid leave when needed. We also have a 'sunshine hours' policy - this allows staff to finish shifts early on a rotational basis whenever the weather is good."
Consult and communicate with staff
"A big challenge we have faced in implementing family-friendly initiatives has come from ensuring that our policies are fair to all our staff. Not all of our employees have dependent children, so we have made sure to have other initiatives that benefit and appeal to all workers.
Our staff are always involved in helping to create new initiatives. Schemes are proposed through our staff suggestion scheme, and at the monthly one-to-one meetings.
The rules for each initiative are discussed and agreed upon with all staff to ensure a high degree of fairness across all policies.
Also as a service provider, we must ensure our staff initiatives do not negatively affect the quality of service we provide to our customers. We minimise business risks by creating a supportive environment, where staff are happy to assist and support each other.
All staff are made aware of workplace initiatives at their induction programme, their monthly meetings, and through the monthly staff newsletters."
Review and update your policies
"We regularly review our policies to ensure that we are compliant with legislation. As the nursery manager, I attend seminars and conferences to ensure we maintain our legal responsibilities."
Measure success
"We use questionnaires and one-to-one meetings to get feedback from staff. These help us to identify the initiatives that have benefited the organisation. The measures we evaluate against the schemes include improved morale in the business, lowered sickness and absence rates, low staff turnover, and customer satisfaction.
We have also won awards for our commitment to supporting our staff, and for the service, we offer our customers."
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